One platform. Every workflow.
From the first owner call to the owner statement, from the application to the move-in inspection — DGM replaces a stack of separate tools with one Canadian-hosted platform.
Built for the full property management workflow
Every module shares one database and one audit log, so a figure is entered once and read everywhere it is needed.
Properties, tenants and owners
One record for every property, unit, tenant and owner — and who owns what.
- Property and unit records, with the owners of each and their share
- Company owners as well as individuals, with each owner’s share of the rent that is paid out
- Tenant records from application through move-out
- Documents kept with the record they belong to, opened by role
- Nothing important is deleted — every change is logged with who made it and when
Owner onboarding
Win the owner, sign the agreement and set the property up without re-typing.
- Owner leads tracked on New, Follow-up and Potential lists, with dated follow-up notes
- The management agreement goes out for e-signature; every owner signs and the last signature completes it
- An onboarding checklist for each new client, so nothing is missed before go-live
- A signed lead becomes an owner and a property in one step, keeping the details already collected
- Reminders for leads that go quiet, and an optional follow-up email sequence you switch on
Applications and leasing
From a public listing to a signed lease in one workflow.
- An online application form — or enter an application for the applicant, with co-applicants
- Applications move through stages: new, processing, approved, lease execution, deposit and move-in
- The lease is built from an Alberta template in a clean branded layout, and can be edited before anyone signs
- Every signer signs electronically, and a signature record is kept with the lease
- The lease end date is tracked, with reminders ahead of it, and renewals follow the same path
Deposits and inspections
The paperwork around moving in and out, kept as a record.
- Security deposits tracked against the Alberta Residential Tenancies Act timelines
- Move-in and move-out inspections with photos taken on a phone
- A served inspection report is fixed — it cannot be quietly changed afterwards
- The move-in report is the baseline the move-out is compared with
Maintenance, showings and vendors
Work orders that are assigned, followed and closed.
- Tenants raise requests from their portal; staff raise work orders with a priority and a status
- Assign work to vendors, field staff or contractors, who see only the jobs given to them
- A quote can be approved before the work starts
- Photos on every job, and the tenant told as the status changes
- Showings on one calendar, with the outcome of each recorded
Rent, collections and owner statements
What came in, what comes off, and what the owner is paid.
- Tenant invoices and payments, dated by the day the money actually arrived
- A collections log for chasing unpaid rent, with a note of every contact
- Monthly deductions: rent collected, fees and bills taken off, checked before the owner is paid
- Owner statements and payout approval
- Management fees set by agreement, with a different rate for a single property when needed
Office books, payroll and bills
The company’s own books, in the same system.
- Office expenses month by month, with GST line by line and a month that locks once it is processed
- A profit and loss for the office, visible only to the people allowed to see payroll
- Payroll with CPP, EI and income tax, and a mileage log at the CRA’s per-kilometre rate
- Supplier invoices dropped into an inbox and, with optional invoice reading switched on, read and filed where you confirm
- A register of what suppliers bill the company or a property
Owner and tenant portals
Self-service for the people you serve, each seeing only their own records.
- A homeowner portal with a property dashboard, service requests, documents and statements
- Plans for owners (Basic, Professional, Premium), so the portal can be offered as a service
- A tenant portal to request repairs, sign a lease and find their documents
- Separate logins, with no way to see another person’s records
Communications
Keep tenants, owners and your own team informed.
- Every email the platform sends is logged — to whom, when, and whether it was delivered
- Write to selected recipients in bulk, with an hourly sending cap that protects your reputation
- Templates for the common messages, in your own signature
- Reminders and a daily summary for staff, on the phone too
Planning and records
The day’s work, and the files that sit behind it.
- A daily planner and a My Day list for each person, with tasks that can be handed to someone else
- Tenant insurance tracked per lease, with the proof on file
- Court cases tracked against the property they concern
- Renovation jobs with a supervisor’s progress notes
- One search box across the system
Getting started
You do not start from a blank page.
- Your existing book is imported — from Buildium or from spreadsheets — and checked against your own records
- Each company is onboarded personally, with its own staff logins, owner portal, tenant portal and branding
- Installs on a phone like an app, with reminders
- Hosted in Canada
Built for Canada
Hosted in Canada
Your data is stored in Canadian data centres.
Every change on the record
Changes are logged with who made them and when, and a signed lease keeps its signature record.
Built around Alberta
Security-deposit deadlines are tracked against the Alberta Residential Tenancies Act, and leases are built from an Alberta template your team can edit.